Office Management - PIPRO Model

Several Ideas, models and framework are available in books and on web for effective and efficient work and task management. A colleague of mine recently discussed the PIPRO model for task management. PIPRO stands for:

P – Plan
I – Implementation
P – Process
R – Review
O – Orientation

Plan – Plan and prioritise the task in hand, Identify the critical, very urgent and urgent work to be completed and schedule the task accordingly. For example, Plan the task and resource requirement before executing the task.

Implementation – Perform the task as per the priority and schedule prepared earlier. For example, perform the task/job on time to complete it before deadline.

Process – Understand the process involved in performing the task, Identify and improve on the process of doing the task to reduce time, cost or work. For example, a task can be done using new technology, new practices or advance skills set. Collaborate and revisit the process.

Review – Review the task after completion and incorporate the learning, changes when the task is repeated. For example, many a times we repeat the old mistakes and hence keep a record of the learning and refresh yourself.

Orientation – Orient yourself to carry out the task in a way that improves work productivity. For example, practice and review time management, office etiquettes and job delegation skills.